Administrative & Graduate Program Coordinator (Chemistry)
William & Mary

Job Info

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Position Number:

00329W

Position Title:

Administrative & Graduate Program Coordinator (Chemistry)

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

3KE210 Chemistry Dept

Unit Mission Statement:

Tribe Chemistry's is to equip students to become successful scientists and engaged citizens. Here students learn to think broadly, deeply, and creatively about the atomic world and its effects on the macroscopic world. We accomplish this with innovative classroom instruction, engaging laboratory experiences, and high-impact, faculty-mentored research in a supportive and inclusive environment. Students and faculty members explore how chemistry connects to the broader world through a dynamic, engaging curriculum and interdisciplinary approach to research.

Cultivate a Holistic Learning Environment

• Enhance classroom pedagogy by coupling it with contemporary research at the frontiers of chemistry.
• Prepare students for diverse opportunities, including direct entry into the workforce.
• Develop skills to interpret data and effectively communicate scientific knowledge to a variety of audiences.
• Encourage students to develop and test scientific hypotheses.
• Showcase how chemistry impacts health, the environment, and society.
• Stimulate excitement about chemistry and science.
• Offer synergistic B.S. and M.S. degree programs.

Promote Research Opportunities

• Support research programs and expand opportunities for students to engage in faculty-mentored projects.
• Maintain a vibrant summer program dedicated to full-time student research.
• Produce original scholarship and maintain a visible presence in the broader chemistry community.
• Ensure access to a wide variety of modern scientific instrumentation.
• Enhance the research experience of our B.S. and M.S. students through both faculty and peer mentorship.
  
  

Build Relationships

• Foster close professional relationships between students and faculty members in an open and inclusive environment.
• Interact with local communities and schools to promote chemical literacy.
• Engage alumni in sustaining and growing our program.
• Support campus initiatives and programs.

Position Summary:

William & Mary's Department of Chemistry is seeking qualified applicants for the position of Administrative Coordinator whose efforts will support the Department Chair, faculty, staff and the undergraduate and graduate chemistry programs. Under the supervision of the Administrative & Fiscal Coordinator, the successful applicant will support the administrative and programmatic needs of the department to include:

• Administrative and Faculty Personnel Services to include facilitating recruitment and hiring processes, faculty appointments, and processes for merit review, promotion and tenure while ensuring compliance with all applicable policies and procedures.
• Providing administrative support to include ordering supplies, distributing mail, coordinating travel logistics and processing reimbursements and ensuring that facilities are locked securely at the end of the day.
• Supporting the unit's communications program to include ongoing website and electronic media content updates.
• Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries.
• Course scheduling, academic enrollment, and graduate program coordination; serve as a resource and coordinator for graduate admission processes
• Assisting with cross-training office personnel, i.e., support for departmental events such as Homecoming, Commencement, Sci-Fri, Seminars, etc.
• Arranging and coordinating program meetings, colloquiums, lectures, guest travel and reimbursements, and special events to include catering, logistics, and agenda.
• Liaising with multiple units on campus to facilitate processing of transactions and procurement of equipment and services.

Conditions of Employment:

• Occasional evening and weekend work required, i.e., during open house, homecoming, commencement, lectures, special events, etc.

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

No, this is a continuing E&G funded position and not term-limited

Position Term:

12 month - Continuing

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• High School graduate or equivalent.
• Knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette.
• Knowledge of course scheduling and course registration processes.
• Knowledge of general employment/hiring practices and procedures.
• Knowledge of fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures.
• Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state and federal guidelines.
• Demonstrated ability to work effectively with productivity systems and applications including course scheduling (e.g., Banner).
• Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students.

Preferred Qualifications:

• Bachelor's degree from an accredited institution or an equivalent amount of education, experience, and/or training.
• Experience working in a higher education office environment.
• Experience with course scheduling and class registration processes.
• Some knowledge of general hiring practices and procedures.
• Familiarity with personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.).
• Familiarity with COLL designations, EPC guidelines, and use of attribute application for compliance in scheduling.
• Familiarity with graduate program coordination.
• Working knowledge of fiscal administration.
• Experience with photo-editing and desktop publishing software and familiarity with website technology platforms such as Cascade, Blackboard, Banner, group calendars, listservs, Facebook, and X.

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

up to $46,000

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U06

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

11/11/2024

Review Begin Date:

12/02/2024

Open Until Filled:

Yes

Special Application Instructions:

For priority consideration, please apply by the review date of December 2, 2024.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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