Administrative Assistant
The Ohio State University

Job Info

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Job Title:Administrative AssistantDepartment:Medicine | Education Student Affairs

The College of Medicine (COM) at The Ohio State University serves 850+ medical students. As part of the COM Student Life team, the Administrative Assistant performs a variety of administrative tasks to Student Life team members and programs in support of our student success mission; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements for staff members and student travel grant recipients; collects receipts, prepares requests for, and tracks reimbursement of expenses; monitors drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with tracking medical student regulatory compliance and follow-up communications; assists staff members with preparation of student resource guides, job aids, event programs, and other documents as assigned; monitors shared email inboxes; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Minimum Education Required:

High School Diploma or GED

Required Qualifications:

Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

Function: Business Planning and Operations

Sub Function: Administrative Assistance

Career Level: T2

Additional Information:Location:Hamilton Hall (0038)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.

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