Administrative Assistant for VP of Advancement
Baltimore City Community College

Job Info

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About Baltimore City Community College
Founded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.

* Based on the annual unduplicated credit and non-credit headcount for FY 2023.
Requisition Number: 2023-009
Posting Start Date: 1/10/2023
City: Baltimore
State: MD
Minimum Education: Associates
Additional Documentation: YES
Compensation: Commensurate with Experience
Administrative Assistant for VP of AdvancementDescription/Job Summary

The Advancement Office seeks an experienced Administrative Assistant who can assist in delivering process improvements and provide primary support to the Vice President for Advancement. This position provides assistance with tasks including presentation preparation, confidential and high-level communications, and correspondences. The individual provides support for advancement activities within Raiser's Edge, and the College's nonprofit CRM software. The Administrative Assistant provides various liaison duties and other duties as assigned.

Responsibilities/Duties

• Enters purchase requests into the Financial Management Information System.
• Provides general support for advancement and foundations efforts.
• Assists the Vice President in the preparation of departmental budgets.
• Assists with events for internal and external populations to monitor associated operation budgets and expenditures.
• Takes minutes at Advancement meetings and other professional meetings as assigned.
• Provides confidential administrative support to the Vice President to include communications, digital file management and telephone communications.
• Provides administrative support for strategic responsibilities of the Vice President, including marketing, public relations, advancement, events, and alumni areas.
• Maintains the Vice President's calendar and schedule for meetings and appointments.
• Makes travel arrangements, greets visitors, and other related duties.
• Tracks regular work attendance for the Vice President's direct reports and others within the Division.
• Tracks and orders office supplies and maintain supply storage areas.
• Implements office procedures as requested by the Vice President.
• Reviews and ensures accuracy of items requiring signature or approval of the Vice President.
• Provides customer-oriented quality service to the students, faculty, staff, and guests of Baltimore City Community College.
• Provides advancement and fundraising support using Raiser's Edge or similar fundraising and development CRM software.
• Other duties as assigned

Required Qualifications

Required Experience

• Demonstrated ability to maintain confidential materials.
• Experience working on multiple projects simultaneously with minimal supervision.
• Willingness to work in a fast-paced work environment and one dealing with many complex and sensitive issues.
• Excellent communication skills, both orally and in writing
• Strong experience with Microsoft Office, and specialized applications for word processing, spreadsheets, relational databases, graphics packages, and assembling, manipulating and/or formatting data and/or reports.

Required Qualifications

• Associate degree in business or related field or equivalent experience
• Minimum 5 years progressive administrative assistant experience in an office setting

Preferred Qualifications

• Bachelors' degree
• Three years of experience providing administrative support to a higher education executive and working within a fundraising and development environment
• Experience using Raiser's Edge or similar fundraising and development CRM software
• Community College or University Experience

Benefits: BCCC is both a higher education institution and a State of Maryland agency. As a state agency, the College is able to offer full-time, permanent PIN employees a host of benefits including a competitive salary and tuition waiver and remission. This is in addition to medical, dental, vision, retirement, 22 days of Annual Leave, 15 days of Sick Leave, 3 Personal Leave days, and more. Contractual Staff may be eligible for select benefits as well.

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Applicants needing accommodation for any part of the application and/or hiring process should request the accommodation from The Office of Human Resources office by contacting us at 410-209-6007.

For more information, view the EEO - Know Your Rights and Pay Transparency Statement.

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