Administrative Assistant - Personnel Support
Compass Connections

Job Info

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It's a great feeling to work for a company that does so much good for others around the world!

Academic Req: Required - High school diploma

Certifications: First aid, CPR, Emergency behavior intervention

Work experience: Required - 3 years of progressive employment experience in a multifaceted clerical/administrative capacity

Critical Action Items & Measurable Deliverables:

1. Meet all federal and state regulatory guidelines and standards that are applicable to this position.

2. Assist in tracking, screening, and hiring program applicants.

3. Manage some purchasing for the program as directed by the supervisor.

4. Write general correspondence, memos, charts, etc.

5. Proofread copy for spelling/grammar and layout to ensure accuracy and clarity of the final copy.

6. Oversee the maintenance of on-site personnel records in a confidential manner.

7. Maintain billing files and reconcile payments received before forwarding the information to the account department.

8. Organize and attend recruiting events.

9. Assist in new hire orientation as needed.

10. Coordinate new staff information sharing with information technology, finance, human resources, and other departments as needed.

11. Complete background checks and drug screening for all perspective employees as required by division.

12. Complete background checks on all staff every 2 years.

13. Participate in workshops, seminars, education programs and activities that promote professional growth and development.

14. Work evenings, weekends and holidays as needed or requested by position supervisor.

15. Implement Compass Connections safety protocols in case of an emergency.

16. Maintain confidentiality in all areas of the service population and program operations.

17. Maintain Compass Connections professional and ethical standards of conduct outlined in Compass Connections employee handbook including demonstrating respect for agency staff, the service population, and community members and complying with required dress code at all times.

Other Responsibilities:

1. Completes administrative and documentation tasks related to staff hires, onboarding, and departures from the agency.

2. Maintain personnel files in compliance with agency policies and procedures and licensing and contract standards.

3. Frequently traverse from one area to another within the administration building.

4. Meet all deadlines required by program supervisor and federal partners.

5. Communicate effectively in writing and verbally in English.

Requirements:

1. Pass a pre-employment drug screen and random drug screens and maintain emotional control and professional composure at all times.

2. Provide proof of work eligibility status upon request.

3. Pass a pre-employment and biennial criminal background checks.

4. Demonstrate the ability to:

a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics

b. Communicate effectively in writing and verbally in English

c. Work in a fast-paced environment and maintain emotional control and professional composure at all times

d. Maintain computer literacy required to meet the responsibilities of the position

e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team

5. Demonstrate a working knowledge of all Compass Connections policies and procedures.

• Here at Compass Connections, we are dedicated to building a diverse, inclusive, and authentic workplace. Please feel free to apply for this position even if your work experience and education do not align perfectly with every requirement for this job description. You may very well be the perfect candidate for this role or other ones that we have open. Thank you for your interest in joining our mission!

• Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

• Compass Connections is an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of Compass Connections, not to discriminate on the basis of race, color, religion, gender, gender identity, pregnancy, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
English (United States)
If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

It our policy to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

Click here to view the "EEO is the law" poster

#LI-General Business

#LI-Entry Level

#LI-Full-time

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