Administrative Coordinator
William & Mary

Job Info

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Position Number:

01443W

Position Title:

Administrative Coordinator

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

371000 OIEAHC - Omohundro Institute

Unit Mission Statement:

Our scope encompasses the history and cultures of North America from circa 1450 to 1820 and includes related developments in Africa, the British Isles, the Caribbean, Europe, and Latin America.

In a rapidly changing academic and economic environment, we promote scholars and their scholarship via our publications, conferences, and fellowships. Through a variety of media and formats we curate conversations among junior and senior scholars and a broad range of interested intellectuals.

Position Summary:

Provides Front Office Support. Provides support for financial operations and programming. Provides primary administrative support for the Director. Assists the Director by managing meeting schedule and the flow of information through the Director's office.

Conditions of Employment:

• Some weekend work and evening work required.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• Position is restricted to funding.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

Yes, the appointment is limited due to funding availability

Position Term:

12 month - Continuing

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• Associate's degree or equivalent education, experience, and/or training.
• Considerable knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette.
• Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, and Outlook.
• Demonstrated ability to effectively organize, prioritize, and navigate multiple projects providing a high-level of attention to detail and accuracy.
• Demonstrate ability to work independently and collaboratively as a team member utilizing a high level of interpersonal skills.
• Demonstrated ability to communicate effectively, orally and in writing, and disseminate information effectively with a diverse population of faculty, staff and students.

Preferred Qualifications:

• Bachelor's degree from an accredited institution or an equivalent amount of education and experience.
• Recent administrative work experience in a fast-paced professional office environment.
• Experience working in a higher education environment.
• Experience handling finance, budget, and/or financial reporting for office/management team.
• Experience working with QuickBooks
• Experience in guiding students, volunteers, or other part-time workers.

Is the position remote work eligible?:

Not eligible

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

$36,000 - $46,000, commensurate with experience.

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U06

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

10/22/2024

Review Begin Date:

11/15/2024

Open Until Filled:

Yes

Special Application Instructions:

We will not sponsor applicants for work visas for this vacancy.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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