Administrative Coordinator (Physics)
William & Mary

Job Info

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Position Number:

H0903W

Position Title:

Administrative Coordinator (Physics)

Employment Category:

Hourly

Location:

William & Mary

Department:

3KE710 Physics Dept

Unit Mission Statement:

The Department of Physics is comprised of 25 instructional faculty members and 15+ physicists in research positions. Our undergraduate program offers a major and minor. Through our graduate program, students pursue a Ph.D. degree. Research areas in the department include atomic, molecular, and optical physics, computational physics, condensed matter physics, nuclear and hadronic physics, high energy physics, and plasma and non-linear physics. Related research areas include accelerator physics (in cooperation with Jefferson Lab and material characterization (in cooperation with NASA-Langley Research Center). This departmental structure and areas of expertise provide learning and research opportunities for broadly educating both undergraduate and graduate students as well as training postdoctoral fellows.

Position Summary:

William & Mary's Physics Department invites qualified applications for the part-time hourly position of Administrative Coordinator. Under the supervision of the Administrative & Fiscal Supervisor, this position supports the administrative and programmatic needs of the department to include faculty support for approximately three dozen full-time, affiliated, or visiting faculty members.

• Administrative and Faculty Personnel Services to include facilitating recruitment and hiring processes, faculty appointments, and processes for merit review, promotion and tenure while ensuring compliance with all applicable policies and procedures.
• Providing administrative support to include ordering supplies, distributing mail, coordinating travel logistics and assisting with preparation of vouchers/invoices, faculty and travel authorizations and expense reimbursement requests.
• Supporting the unit's communications program to include ongoing website and electronic media content updates.
• Arranging and coordinating program meetings, colloquiums, lectures, guest travel, and special events to include catering, logistics, and agenda.
• Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries.
• Serving as hiring official for faculty positions.
• Assisting with records management.

Conditions of Employment:

• This is an hourly temporary position authorized for a max of 24 hours/week and does not include employee benefits.
• Satisfactory completion of a pre-employment background check is required.
• Work schedule is within regular business hours as determined by the Department Chair. Occasional evening and weekend work is required. i.e., during graduation, homecoming, and other special events.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve month period beginning May 1 each year.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

Yes, the appointment is limited to a specified term

Position Term:

Other (specify actual months below)

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• High school diploma or an equivalent combination of education, training and experience.
• Working knowledge of general office practices and procedures, including best customer service practices.
• Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook.
• Demonstrated self-management abilities to work independently as well as coordinating with others in a team environment.
• Ability to learn website technology platforms, i.e., Cascade, Blackboard, buyW&M, Chrome River, group calendars, listservs, etc.
• Demonstrated ability to communicate effectively and disseminate information effectively with a diverse population of faculty, staff, and students.

Preferred Qualifications:

• Associates Degree or equivalent training and work experience.
• Previous experience working in higher education.
• Previous experience supporting faculty in an office environment.
• Previous work experience with general office practices and procedures.
• Experience maintaining web pages, group calendars, and/or listservs.
• Experience using website technology platforms, i.e., Cascade, Blackboard, buyW&M, Chrome River, group calendars, listservs, etc.

Is the position remote work eligible?:

Not eligible

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $20/hour commensurate with experience

University Salary Range:

U05

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

12/16/2024

Review Begin Date:

12/20/2024

Job Close Date:

01/13/2025

Open Until Filled:

No

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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