ADMINISTRATIVE JUDICIARY ASSISTANT
Harford County MD

Job Info

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Nature of Work
This position performs a wide variety of experienced administrative support and office management duties for the Administrative Judge. Considerable knowledge of court procedures, policies and processes required. Typically acts as "gatekeeper" for the Chambers of the Administrative Judge and is liaison for internal and external stakeholders. Drafts correspondence and documents on behalf of the Administrative Judge with knowledge of the individual's style and intent. Work is performed under general supervision by the Administrative Judge.
Examples of Duties
ESSENTIAL FUNCTIONS:

• Prepares a range of general to complex administrative and confidential correspondence, and memorandums on behalf of the Administrative Judge. Proofreads outgoing correspondence, court opinions, and court orders for completeness and accuracy.
• Transcribes dictation and ability to take notes and direction from the Administrative Judge in completing necessary tasks after court hearings and trials.
• Acts as an intermediary for the Administrative Judge including contacts with the public, Clerk of the Court and courthouse personnel, other judges, attorneys, and their respective staffs.
• Coordinates court hearings with attorneys and Assignment Office as well as committee and other meetings for the Administrative Judge.
• Maintains travel expenses for reimbursement in GEARS; Judge's leave in CONNECT; input data in MAGS; and familiarity with ODYESSY/MDEC to navigate court cases.
• Performs receptionist duties to include answers, screens, and routes telephone calls; maintains multiple calendars; orders and maintains office supplies needed for Chambers
• May perform human resources functions, including maintaining personnel files, performing orientations, distributing, collecting and coordinating new hire of law clerks and other positions which become available within the court under the control of the Administrative Judge.
• Receives, opens, sorts, and distributes mail and other materials in accordance with established procedures; as well as maintaining important and confidential records and files.
• Interaction with the Departments of the Clerk of the Court for Harford County, attorneys, Sheriff's Department, as well as Harford County and State of Maryland agencies.
• Assists in coordinating courthouse events such as National Adoption Day, school tours, and other courthouse activities involving the Administrative Judge

Minimum Qualification Requirements
KNOWLEDGE, SKILLS, AND ABILITIES:

• Work a full-time standard work schedule of 8:30 a.m. to 4:30 p.m. (Monday through Friday) with flexibility to accommodate any necessary early or late meetings/hearings
• Maintain a regular, punctual, and reliable level of attendance.
• Work independently but in accordance with the practices and procedures of the Circuit Court.
• Demonstrate a high level of interpersonal skills to handle sensitive and confidential situations, to communicate effectively orally and in writing, tactfully and professionally with judges, attorneys, court personnel, agencies, and the public.
• Handle multiple tasks and maintain a professional demeanor when always dealing with court personnel and the public.
• Demonstrate careful attention to detail in composing, typing and proofing materials.
• Set priorities and simultaneously process multiple duties and responsibilities.
• Apply fundamentals of professional/legal English, including spelling, grammar, and punctuation.
• Ability to use and maintain various filing systems as well as standard office and business equipment including personal computers, word processing, spreadsheets, and database software.
• Knowledge of legal terminology and judicial system language.
• Accuracy and attention to detail and the ability to maintain confidentiality.

EDUCATION:

• Graduation from an accredited high school or possession of a high school equivalency certificate.

EXPERIENCE:

• Five (5) or more years of experience providing secretarial, clerical, paralegal or administrative work involving the use of a personal computer and word processing software. Preferably experience in and with the legal profession and courts. Paralegal degree or legal administrative assistant a plus

Notes

• Must undergo a criminal background check and drug screening.

The Maryland Judiciary and the Circuit Court for Harford County are a drug-free workplace and an equal opportunity employer, committed to diversity in the workplace. We do not discriminate based on race, color, religion, age, sex, marital status, national origin, physical or mental disability, familiar status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or Federal Law. Applicants who need an ADA accommodation for an interview may request such assistance in advance of an interview.

FRINGE BENEFITS
(Effective July 1, 2023)

ANNUAL LEAVE - Begin accruing first day of employment and cannot be taken until successful completion of probationary period, EXCESS of 40 DAYS [320 hours] will be deposited into an 106 Premium Reimbursement Account.

0 months - 3 years 1 day per month (12 days per year)
4 years - 9 years 1 ¼ days per month (15 days per year)
10 years - 15 years 1 ¾ days per month (21 days per year)
Over 15 years 2 days per month (24 days per year)

* Please note that leave is prorated according to your status determined by actual hours worked*

SICK LEAVE - Begin accruing first day of employment (UMLIMITED ACCUMULATION)

1 day is allowed after first month of employment
1 ¼ days per month accumulation

PERSONAL LEAVE - For new employees, personal leave is prorated according to schedule below, for the first year only. Any employee on board as of December 31st of each year automatically receives 8 days as of January 1st the following year. (NOTE: Personal Leave may not be taken until successful completion of probationary period; personal leave will be lost if not taken before December 31st of each year.)

1/1 to 1/31 6 days 4/1 to 4/30 3 days
2/1 to 2/28 5 days 5/1 to 5/31 2 days
3/1 to 3/31 4 days 6/1 to 6/30 1 day
7/1 to 12/31 0 days
FAMILY LEAVE - Up to 12 weeks per year

FUNERAL LEAVE - 3 days + 1 day for extended travel

MILITARY LEAVE - 3 weeks per year with no loss in pay for Reserve or National Guard Training, Active Duty and serving during emergencies.

CIVIL LEAVE - No loss in pay while serving Jury Duty.

RETIREMENT - State Pension System (7% employee contribution)

COUNTYFLEX - Provides the employee with a range of health care and other employee benefit options which gives employee the opportunity to design a benefit plan that best meets the employee's needs. Employee may use available credits to purchase the following:

HEALTH INSURANCE - CareFirst Triple Option and BlueChoice Opt-Out Plus Open Access and Kaiser Permanente (all plans include prescription drug coverage)

DENTAL INSURANCE - CareFirst Dental PPO Plus Plan and CareFirst Dental PPO Plan

VISION INSURANCE - Provided through BlueVision Plus

FLEXIBLE SPENDING ACCOUNTS - Provided through American Fidelity. Employees may fund health and child care expenses on a pre-tax basis.

PRE-TAX - All deductions for health, dental, vision and flexible spending accounts are subject to deductions from paycheck before federal and state taxes are applied.

LIFE INSURANCE -
Provided through MetLife - $50,000 policy - NO COST TO EMPLOYEE

SUPPLEMENTAL LIFE (TERM/WHOLE/UNIVERSAL AND AD&D)
Provided through MetLife.

LONG TERM DISABILITY - Provided through MetLife.

DEFERRED COMPENSATION -
Lincoln Financial Group - Retirement Consultant David Weiland
Phone 410-236-2494 Email- Dave.Weiland@LFG.com
[Customer Service Representative 1-800-234-3500]

RETIREE HEALTH CARE INSURANCE BENEFITS-
Employees hired on or after 7/1/2010 will have an automatic Retirement Health Savings account made available as the primary retiree healthcare benefit. This 105(h) Universal Reimbursement Account will only be able to be accessed upon separation of service and/or retirement whichever applicable. These accounts are employer funded, tax free, & portable with 20 different Nationwide investment options.
These funds are solely for the use of offsetting your premium health care cost, prescriptions, co-pays and deductibles. Upon death funds are made available immediately to the surviving spouse or qualified dependents (as defined by the IRC 152 (a).

DEATH BENEFITS - PAID BY COUNTY

50% of accumulated sick leave

All accumulated annual leave

Personal leave (maximum of 2 days)

$50,000 life insurance

One (1) month's salary

PAID BY RETIREMENT
One year's pay (after 1 year's service) plus employee's contributions refunded with interest.

HOLIDAYS - 11 per year:

New Year's Day January 1st
Martin Luther King, Jr. Day 3rd Monday in January
President's Day 3rd Monday in February
Memorial Day last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1st Monday in September
Veteran's Day November 11th
Thanksgiving Day 4th Thursday in November
Friday after Thanksgiving
Christmas Day December 25th

OTHER BENEFITS: Employee Assistance Program
Travel and Official Expense Reimbursement
Uniforms and Safety Clothing
Tuition Assistance
Legal Plan

Agency Harford County

Address 220 South Main Street

Bel Air, Maryland, 21014

Phone 410-638-3201

Website http://www.harfordcountymd.gov

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