Assistant to the Departmental Executive Officer - Department of Health and Human Physiology
University of Iowa

Job Info

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Are you passionate about supporting academic excellence and fostering a collaborative environment? The Department of Health and Human Physiology has an outstanding opportunity for a dedicated and organized individual to join our team as the Assistant to the DEO (Departmental Executive Officer, or Department Chair).

Key Responsibilities

• Operational Support and Management
  • Manage the DEO's schedule, correspondence, and travel arrangements.
  • Coordinate faculty and executive committee meetings, including agenda distribution and minute-taking.
  • Assist in planning and executing special events.
• Administration
  • Provide administrative supervision to student employees.
  • Coordinate with marketing and outreach teams to develop content for print, website, and social media.
• Purchasing and Finance
  • Purchase supplies and services for the department.
  • Compile and verify procurement card receipts.
• Supporting Faculty Search Processes
  • Communicate with faculty candidates to arrange campus visits.
  • Coordinate travel and expense reimbursements for faculty candidates visiting campus for interviews.

For a full job description or questions about this position, please email chris-crawford-1@uiowa.edu.

Education Required

• Bachelor's degree or equivalent combination of education and experience.

Required Qualifications

• Minimum of 1 year of experience in an administrative or executive support position.
• Extensive proficiency in computer software applications.
• Strong organizational skills, excellent written and verbal communication skills.

Desired Qualifications

• Knowledge of University policies, procedures, and regulations, especially procedures and policies pertaining to faculty review, promotion and recruiting.
• Proficiency in UI systems including MAUI, ICON, ProTrav, procurement and other systems.
• Demonstrated ability to organize and prioritize multiple tasks; ability to multi-task and work as a team.
• Experience supervising students and/or professional staff.

Position and Application Details

For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #24005026.

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.

For additional questions, please contact: chris-crawford-1@uiowa.edu.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 2B
• Starting Salary Minimum: 45,000

Contact Information

• Organization: College of Liberal Arts
• Contact Name: Chris Crawford
• Contact Email: chris-crawford-1@uiowa.edu

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