Business Coordinator
University of North Carolina at Chapel Hill

Job Info

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Department:

Emergency Medicine - 411201

Career Area :

Administrative/Clerical Support

Posting Open Date:

01/07/2025

Application Deadline:

01/10/2025

Position Type:

Temporary Staff (SHRA)

Position Title :

Business Coordinator

Position Number:

20041047

Vacancy ID:

S024595

Full-time/Part-time:

Part-Time Temporary

Hours per week:

20

Work Schedule:

Monday - Sunday: Rotating Schedule

Position Location:

North Carolina, US

Hiring Range:

$29.00 per hour

Proposed Start Date:

01/14/2025

Estimated Duration of Appointment:

6 months not to exceed 11 months

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit:

The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

Position Summary:

The purpose of this position is to support the GEDC Principal Investigator (PI) with administrative support needed to carry out grant objectives and ensure efficient operation of the larger GEDC team.In particular, this role:

• Schedules both internal and external meetings on behalf of the PI and other GEDC team members
• Manages the calendar of PI
• Ensures all engagements are organized and prioritized
• Ensures all engagements have clear call-in or Zoom/Teams/WebEx/GoToMeeting log-on and/or passcode details
• Anticipates conflicts and works to mitigate and resolve them
• Integrates and updates calendar with Calendly for ease of scheduling
• Makes travel arrangements for PI and other GEDC team members such as booking flights, cars, and hotel or restaurant reservations
• Collects and posts PCard and other expense receipts and submits expense report
• Maintains and organizes GEDC team internal filing system via Microsoft Teams
• Serves as the main point of contact for GEDC's growing roster of Independent Contractors (Faculty, Business, Communications & Legal Consultants)
• Requests monthly invoices
• Posts invoices into internal UNC system
• Confirms with Independent Contractors that their invoices have been entered
• Provides updates to Independent Contractors about payments if delayed or need extra approvals
• Manages the onboarding of Independent Contractors by ensuring timely completion of all relevant University forms and approvals
• Track expiration and renewal of Independent Contractors to ensure no lapse in approval or payment

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience:

Outlook Experience

Preferred Qualifications, Competencies, and Experience:

Experience supporting leadership positions.

Campus Security Authority Responsibilities:

Not Applicable.

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