Business Manager-Surgical Services
Wellstar Health Systems

Job Info

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Facility: Cobb Hospital

Job Summary:
Business Manager-Surgical Services

Responsible for financial, surgical information, scheduling, materials inventory control (with Materials management), and management systems for the Department of Surgical Services. Participates in projects related to acquisition, utilization, and distribution of equipment and supplies. Communicates with sales representatives and clinical staff regarding product and inventory contracts. Responsible for evaluation of new products and product conversion. Supervises scheduling and charging staff. Responsible for surgical information system. Analyzes financial and statistical data, identifies, trends and coordinates reporting. Understands all aspects of the business of surgical services. He/she will assist leadership with all reports and make recommendations as to how to improve the business. He/she will lead the capital budget process as well as control the operating budget. Responsible for all aspects of reporting, charging, and scheduling.

Core Responsibilities and Essential Functions:

Financial analysis of Surgical Services
- Provides financial training and support for the surgical services management staff.
- Reviews financial statements monthly to ensure accuracy and compliance with goals and expectations.
- Prepares variance analysis monthly, and more frequently as requested, to meet needs of senior management for surgical services
- Works with physicians as required for budgeting/financial purposes.
- Functions as a conduit for communications to finance (i.e., placing equipment in service, CON items, journal entries, statistics preparation, budget contact, charge master, proformas, cost accounting liaison, denials, surveys, etc) for surgical services
- Provides financial analysis of any proposed contracts for surgical services. As directed, provides feedback to the Director or other management staff about surgical services contracts.
- Evaluates opportunities for cost savings and efficiencies for surgical services.
- Participates in Value Analysis Committee to ensure best pricing initiatives for the department.
- Validate accuracy of patient billing (inpatient vs. outpatient charges) and statistics reporting for surgical services.
- Reprots room utilizationa ndblock utilization monthly and as requested.
- Prepares trending analysis as requested.
- Evaluates profitability for departmetn, service line, and specialty. Coordinates the capital/operating budget process for surgical services.
- Works with Clinical Coordinators to determine capital and operating needs.
- Work with surgeons to determine capital and operating needs.
- Assist in prioritization of capital needs.
- Updates the Director as requested on status of capital budget projects and availability of capital and operating budget funds. Assists in processing capital requisitions, ensuring that budgeted parameters are adhered to. Analyze and interpret reports provided regarding cost and productivity.
- Reviews productivity data for accuracy and provides information to the Director for opportunities to enhance financial performance. Coordinates data with decision support department to validate accuracy for surgical services.
- Reviews and explains variances in the Action data.
- Makes recommendations to Director as to how best to meet these goals. Serves as leader with the Director of Surgical Services in strategic planning for future needs of surgical services.
- Prepares proformas for Surgical Services as requested by any member of the Management or Administrative Team. Works to implement operational items related to proformas/new programs as directed.
- Communicate with surgeons and staff to identify trends that might affect the assigned facility in the future.
- Work with vendors to determine future potential trends that might meet the needs of department Responsible for all aspects of surgical information system.
- Supervises charging and scheduling staff.
- Serves as system administrator for all information systems.
- Ensures upgrading and maintenance of software and hardware.
- Project lead for all implementation systems. Assists Leadership Team to meet all goals.
- Actively participates in Leadership WellStar - by completing Cascade Learning Modules.
- Utilizes scripting and rounding to improve customer service.
- Coordinates information from patient satisfaction scores for surgical services, and analyzes opportunities for improvement.
- Evaluates profitability of surgical services lines; provide feedback on opportunities such as coding enhancements, contracting opportunities, etc which would help our margins.
- Assumes responsibilities for all other duties assigned.

Required Minimum Education:

• Bachelors Information Technology or Bachelors Information Systems or Bachelors Business Administration/Management or Bachelors Finance or Bachelors Accounting or Masters General-Preferred

Required Minimum License(s) and Certification(s):
All certifications are required upon hire unless otherwise stated.

Additional License(s) and Certification(s):

Required Minimum Experience:

Minimum 5 years of prior relevant experience. Required and
Experience with budgeting, statistics, systems analysis, and/or project management in a healthcare setting. Preferred

Required Minimum Skills:

Excellent communication skills, written and oral
Must be able to establish excellent working relationships with physicians, staff and other hospital departments
Financial analysis, Presentation skills, knowledge of systems, knowledge of LEAN processes
Excellent organizational skills and the ability to lead a group through change

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