Events Assistant - School of Education Professional Development Center
William & Mary

Job Info

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Position Number:

H0304W

Position Title:

Events Assistant - School of Education Professional Development Center

Employment Category:

Hourly

Location:

William & Mary

Department:

3M1000 Education Operations

Unit Mission Statement:

The mission of William & Mary School of Education is to transform students, schools, and communities through professional preparation, collaborative partnerships, and the translation of research into action.

Located in our LEED certified 113,000 square feet state-of-the-art School of Education facility, the Professional Development Center (PDC) includes event space for up to 300 people and hosts more than 20,000 participants annually.

Position Summary:

The Events Assistant is responsible for supporting the Events Manager with meetings and events hosted at the Professional Development Center. This position requires flexibility in scheduling for working weekend and evening hours.
Duties include but are not limited to:

• Provide on-site customer service; help speakers set up for presentations; provide audiovisual/lighting assistance; act as a greeter and host; direct vendors where to locate and set up services; determine if additional assistance is needed to ensure the best possible guest experience; and assist with catering orders.
• Supervise usage of the building which includes opening and closing at designated hours; and enforce building policies.
• Create name badges and create and post visually appealing room signage.
• Coordinate last-minute set changes when requests are received.
• Empty trash and set up chairs and tables as needed.

An average of 10 to 20 hours per week is anticipated. The amount of hours worked from week to week will vary depending on the event schedule.Conditions of Employment:

• All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve-month period beginning May 1 each year.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• This is a restricted position, subject to the continued availability of funding.
• This position involves substantial weekend and evening hours. An average of 10 to 20 hours a week is anticipated, but the actual amount from week to week will vary depending on the event schedule.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

Yes, the appointment is limited due to funding availability

Position Term:

12 month - Continuing

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Knowledge of Canva.
• Outstanding verbal communication skills.
• Demonstrated ability to interact in a positive manner with the public and work independently.
• Strong organizational skills and proven attention to detail.
• Ability to multi-task in a fast-paced environment.
• Ability to work nights and weekends and lift up to 20 lbs.

Preferred Qualifications:

• Knowledge or working knowledge of hospitality management or event planning.
• Experience with the Event Management System (EMS).
• Experience with the America To Go (ATG) catering ordering system.
• Exceptional customer service skills.

Is the position remote work eligible?:

Not eligible

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $20 per hour commensurate with experience.

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U03

Benefits Summary Statement:

Our hourly employees enjoy many university benefits such as, participation in a supplemental savings plan for retirement, professional development, and wellness benefits. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. In addition, after completing a year of continuous hourly service and working at least 1,000 hours during the previous 12 months, hourly employees are eligible for holiday pay, PTO and educational assistance. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=hourly

Job Open Date:

09/19/2024

Review Begin Date:

10/11/2024

Open Until Filled:

Yes

Special Application Instructions:

We will not sponsor applicants for work visas for this vacancy.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary is an Equal Opportunity/Affirmative Action/Equal Access employer and actively encourages applications from minorities, women, disabled persons and veterans.

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