Executive Assistant to CMO/CMIO
Partner's Healthcare

Job Info

---

Site: The McLean Hospital Corporation

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare - people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds - to apply.

Job Summary
The Executive Assistant to the Chief Medical Officer and the Chief Medical Information Officer specializes in providing administrative and secretarial support. Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.

Essential Functions

Perform secretarial and administrative duties for an executive or chief.
Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
Prepares correspondence, meeting minutes or executive summaries.
Maintains files and office supplies, budget records, reconciles, and verifies expenses, and completes reimbursements.
Work requires some analysis and use of initiative and independent judgment.
Remain knowledgeable of corporate policy.
Often called upon to interpret and communicate executive or board's intent to other employees.
Perform payroll functions for executive team.
Assists other administrative/executive assistants and may assist with orientation and training of staff.
May make contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under minimal supervision.
Performs other duties as assigned Complies with all policies and standards.
Coordinates ongoing physician performance evaluations (Oppe)
Collaborate with policy coordinator and quality data distribution
Additional projects related to OCMO initiatives

Qualifications - External
Education

Degree

Field of Study

Required/Preferred

And/Or

High School Diploma or Equivalent

required

and

Associate's degree

Related Field of Study

preferred

Work Experience

Experience Details

Years of Experience

Required/
Preferred

And/Or

experience as an Administrative Assistant to Executive or Chair or Senior Leader

3-5 years

required

Knowledge, Skills and Abilities

Requires highly proficient/advanced administrative skills and office applications skills.

Ability to proofread and edit written documents.

Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.

Highly proficient in all communication skills (phone, verbal and written).

Ability to handle sensitive information and situations with poise and professionalism.

Strong organizational, coordination and judgment skills.

Ability to prioritize effectively.

Ability to problem solve and troubleshoot.

Ability to analyze a situation and determine best course of action within established guidelines.

Basic math knowledge with some knowledge of bookkeeping.

Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.

Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

EEO Statement
McLean is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Qualifications

Job_Description

Additional Job Details (if applicable)

Additional_Job_Description

Remote Type

Hybrid

Work Location

115 Mill Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The McLean Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

---