Executive Recruiting Coordinator (Human Resources Coordinator)
Indiana University
Job Info
Department
IU HUMAN RESOURCES (UA-HUMM-IUBLA)
Department Information
While the position is part of the Executive Recruiting Team in IU Human Resources, it works directly with the Office of the Vice Provost for Faculty and Academic Affairs (VPFAA) in support of faculty hiring initiatives.
The VPFAA Office is committed to helping faculty through every step of their careers whether they are new to campus, preparing for the tenure and promotion process, exploring leadership opportunities, seeking information about a sabbatical leave, or contemplating retirement.
In VPFAA, our team members are our most valuable asset, each contributing to the decision-making process as we pursue creative, innovative solutions to meet the academic campus needs. We set high service standards and promote personal growth through education and training.
We view belonging and inclusion as integral to our mission of fostering a campus where faculty feel safe, supported, and valued. We celebrate the unique backgrounds and capabilities each team member brings, as we believe our diverse experiences and perspectives drive Indiana University's commitment to a thriving, inclusive community.
You can learn more about the Vice Provost and team here.
Job Summary
Department-Specific Responsibilities
- Collaborates with the IUHR F100 team, school/departmental faculty and staff, and search committee members to ensure seamless communication and support for candidates throughout their on-campus visits.
- Serves as the primary staff host, facilitating on-campus visits for all F100 candidates by:
- Ensuring candidates have transportation to and from Bloomington
- Hosting candidates during their campus visits, including accompanying them between meetings and ensuring meetings run on schedule
- Facilitates payment for meals during candidates' visits, either by reimbursing hosting faculty or attending meals to handle payment directly.
- Collaborates with school/department IT support to manage candidate presentations, including setting up webinar Zoom spaces as needed.
- Works with the IMU Biddle Hotel staff to ensure welcome basket materials are prepared and placed in candidates' rooms before their arrival.
- Utilizes multiple IU systems to ensure compliance with established procedures.
- Coordinates, processes, verifies, and maintains HR related work, which may include but not limited to:
- recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absences.
- Researches and analyzes HR related topics to help assist in resolving issues and/or creating solutions.
- Creates, compiles, prepares, and analyzes reports and documents for HR related activities.
- Performs and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees and/or retirees on a variety of HR issues.
- Provides administrative and related support to other HR staff.
- Supports and maintains HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
- Maintains high standards of confidentiality of all employee records and documents.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Required
- 3 years of HR related experience
- Advanced experience with Microsoft Office Suite products
Required
- Valid driver's license with the ability to be insured by Indiana University
Required
- Demonstrated customer service skills
- Effective interpersonal skills
- Ability to simultaneously handle multiple priorities
- Friendly and service-oriented
- Highly thorough and dependable
- Demonstrated written communication skills
- Experience utilizing HRIS systems
- Ability to work on multiple projects simultaneously, prioritize conflicting assignments, and maintain focus on project completion
- Ability to drive an IU motor pool vehicle as needed
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$45,000 - $48,000 annually based on experience
Work Hours
Some weekends and outside of normal business hours may be required
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Human Resources
Job Family: HR Generalist/HRBP
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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