GME Coordinator 2
University of Miami

Job Info

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The University of Miami/UHealth has an exciting opportunity for a full time GME Coordinator 2 in the Pathology Department.

SUMMARY

The GME Coordinator 2 (A) performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 2 (A) supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The position serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.

CORE JOB FUNCTIONS

Manages daily administrative operations for one or more medical residency or fellowship programs.

Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.

Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates. Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.

Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.

Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.

Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.

Handles ongoing communication to and from visitors and others efficiently.

Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.

Maintains learning materials including books, journals, computers, CD-ROMs, and other audio-visual materials.

Assists in the preparation of letters of agreement with affiliated programs.

Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports. Updates and manages program information in the Electronic Residency Application Service (ERAS).

Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.

Assists in the onboarding and training of new GME Program Coordinators and acts as a resource to them during the onboarding period.

Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High School Diploma or equivalent

Experience:

Minimum 2 years of relevant experience.

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University's core values.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software (i.e. Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions

The GME Coordinator will serve as a point of contact for the multiple fellowships, medical student, and observer programs within the Department of Pathology assisting students and fellows with all education inquiries.

Works with the VC of Education, Director of Education, CME, and GME offices to remain compliant with all programs.

Will assist with trainee and rotating house staff onboarding/offboarding, credentialing and orientation.

Participate in all education related projects and events as needed Will assist with purchasing, expenditures, and reimbursements for the Education Division.

Will assist with trainee leave of absence and payroll submissions.

Maintain all pathology learner subscriptions for the Education Division ACGME experience preferred.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
A7

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