Graduate Coordinator, Penn English
University of Pennsylvania

Job Info

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Graduate Coordinator, Penn English

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Graduate Coordinator, Penn English

Job Profile Title
Coordinator, Program

Job Description Summary
Provide coordination and high-level administrative support for the department. Act as program advisor, and as liaison between students, faculty, administrative staff, and other university areas. Performs all academic administrative functions for the graduate program.

Job Description

Penn English is a vibrant intellectual community with an internationally renowned faculty, a thriving undergraduate program, and a top-ranked, highly selective graduate program. Our distinguished research faculty train M.A. and Ph.D. students in a full range of fields, materials, and approaches, and our graduate program has produced leading scholars and successfully placed them in a wide array of institutions. Graduate working groups, which bring together faculty, students, and visiting scholars in particular fields, are a defining feature of our departmental life outside the classroom. As a strongly interdisciplinary group, our faculty and graduate students collaborate with many departments, programs, centers, and schools at the University. And we have robust ties to the wider Philadelphia community. We seek a new staff member who will work closely with our administrative team and with faculty and students on all matters related to the graduate program. The ideal candidate will have previous experience in an academic setting.

Duties/Job Responsibilities:

The Department of English seeks a Graduate Coordinator to perform complex and confidential organizing functions for its graduate program, in which around 80 M.A. and Ph.D. students are enrolled at any given time. The Graduate Coordinator is both the first person whom graduate students consult about curricular and financial matters and the person who maintains the program's administrative infrastructure. The position therefore requires highly developed interpersonal, communicative, organizational, and technical skills.

The Graduate Coordinator provides administrative support to the Graduate Chair, handles graduate program inquiries and correspondence, and coordinates all areas of program operation, including admissions, recruitment, orientation, fellowships, and financial aid; and student course-registration, records, examinations, dissertation defense and deposit, and graduation requirements. In addition, the Graduate Coordinator cultivates and maintains professional relationships with department faculty and staff, SAS, the University, and external partners.

Qualifications:

A bachelor's degree and 2-3 years of experience or an equivalent combination of education and experience is required. Prior experience at Penn and/or providing administrative support in an academic environment preferred. Excellent oral and written communication skills a must. Strong organizational and time-management skills, attention to detail, and ability to work with sensitive information required. Ease with handling multiple constituencies and occasionally stressful situations very helpful. Must be equally able to work independently and as part of a team. Demonstrated experience, aptitude, and adaptability working with office information technology, including Microsoft Excel, Microsoft Word, calendaring, email, and website maintenance. Knowledge of SRS/CM/IRQDB/NGSS and other University resources (Pennant, Banner, Career Tracker at Penn) a plus.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$24.13 - $33.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Fisher-Bennett-Hall/Graduate-Coordinator--Penn-English_JR00098383









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