Graduate Program Coordinator
University of Miami

Job Info

---

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Under the supervision of the Associate Dean and the Director of Admissions, the Graduate Program Coordinator performs a variety of high level administrative and office support functions for the assigned department(s) within the College of Engineering to facilitate the efficient operations of the office and provide robust support to the academic mission of the department.

CORE JOB FUNCTIONS

Liaison between Faculty Advisors and Advising team regarding student demographics.

Create and/or maintain appropriate databases to allow department to assist the CoE admissions team with all admissions functions from application to acceptance.

This may include time sensitive tasks of an urgent nature and necessary information regarding what key information is missing to allow acceptance.

• Responsible for Ph.D. Students: Admission process. Update and maintain database and files; answer inquiries, request I-20's; prepare offer letters for new and existing students
  
• MS. Students: Update and maintain spreadsheet for follow-up on documentation.
  
• Onboarding of Graduate Students (1-20, Welcome, Other Processes Input changes online for bulletin (Course Leaf)
  

• Provides routine assistance and communication with incoming and existing graduate students regarding registration for classes, status of graduation request, required information, and general inquiries
  
• Prepares basic reports, charts, cost-estimates, and other presentation materials as directed
  
• Develops and delivers presentations and manages communication with prospective students
  
• Coordinates in-person student recruitment events
  
• Develops and maintains department filing system
  
• Data Analytics: Admission numbers, Retention Rates, Graduation Rates, Revenue Generation, PhD Student Metrics, , Alumni Databases
  
• Adheres to University and unit-level policies and procedures and safeguards University assets
  
• Other duties as assigned.
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent, BS degree or equivalent preferred.

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.
  
• Ability to accurately prepare and maintain records, files, reports and correspondence.
  
• Ability to communicate effectively in both oral and written form.
  
• Experience in customer service
  
• Excellent interpersonal skills and ability to communicate with wide range of individuals.
  
• Ability to maintain effective interpersonal relationships.
  
• Ability to process and handle confidential information with discretion.
  
• Skill in completing assignments accurately and with attention to detail.
  
• Strong analytical skills.
  
• Proficiency in computer software (i.e. Microsoft Office) and advanced knowledge of Excel
  

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
A5

This job has expired.