Grants Administrator, HYBRID DOM Hematology
Partner's Healthcare

Job Info

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Site: The Brigham and Women's Hospital, Inc.

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare - people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds - to apply.

Job Summary
BWH Hematology's portfolio of grants consists of projects valuing more than $30M in FY25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post-award activities. Pre-award activities include setting up applications and timely submissions, advising PIs of requirements and guidelines, and maintaining strict deadlines. Post-award activities including setting up new grants, and management of subcontracts for a portfolio of complex grants and contracts; this primarily includes set up and monitoring of financial and contractual processes for 30+ international subcontractors. This position will report directly to the Sr. Grant Administrator and work in collaboration with the Principal Investigator and other institution counterparts to successfully manage the subcontract administrative and financial processes.

Qualifications

BWH Hematology's portfolio of grants consists of projects valuing more than $30M in FY25 with funding from various sponsors including NIH, DOD, and large foundations. The Grants Administrator will be responsible for the management of pre- and post-award activities. Pre-award activities include setting up applications and timely submissions, advising PIs of requirements and guidelines, and maintaining strict deadlines. Post-award activities including setting up new grants, and management of subcontracts for a portfolio of complex grants and contracts; this primarily includes set up and monitoring of financial and contractual processes for 30+ international subcontractors. This position will report directly to the Sr. Grant Administrator and work in collaboration with the Principal Investigator and other institution counterparts to successfully manage the subcontract administrative and financial processes.

Primary Responsibilities:

• Prepare grant applications
• Manage a portfolio of awarded projects
• Prepare forms and coordinate set up of incoming grants
• Prepare internal forms for fund and grant set-up; work with the Research Management team to ensure timely set-up of grants
• Coordinate completion of all components of subcontract setup for up to 30 international subcontracts
• Manage subcontract modifications and terminations
• On a quarterly basis, monitor expenditures for all subcontracts and review with Sr. Grant Administrator for submission of subcontract expenses to sponsors
• Manage communication for all subcontractors for matters related to budget management, invoices submission, processing of payments, requests for modifications
• Maintain close communication with Sr. Grant Administrator to provide updates on spending for all subcontractors and identify concerns with spending

*** This is a Hybrid position. This role will require you to work on site 2 to 3 days per week, with the flexibility to work remotely on the other days. ***

Qualifications:

• Bachelor's degree required
• 2+ years of directly related financial/grants management experience
• Demonstrated organizational skills and attention to detail
• Experience managing large-scale foundation or government-funded grants
• Knowledge of finance, operations, and accounting practices
• Proven ability to work as a part of a team
• Proficiency in Google platforms and Microsoft Office: Word, Excel, PowerPoint

Additional Job Details (if applicable)

Additional_Job_Description

Remote Type

Hybrid

Work Location

45 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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