Office Administrator
Greenman-Pedersen Inc

Job Info

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GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. M/F/D/V

Notice To Third-Party Agencies

GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing/employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity.

GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI's Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.
Job Description

GPIseeks an Office Administrator for the Pennsylvania operations in the Scranton, PA office. We are looking for an individual to work collaboratively with both office and field staff of Engineers and Inspectors in a fast-paced environment.

Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI wants you!

GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

Responsibilities:

• Open projects according to the documentation provided by project managers and company guidelines
• Prepare reports, draft, and final invoices for a wide variety of public and private clients within the transportation engineering and construction engineering and inspection industries, including, but not limited to:
• • State, County, and Local Agencies
  • Federal Government
  • Private Companies and Individuals
• Assist Staff with timesheets, expense reports, and other administrative functions
• Maintain and update electronic files
• Deadline Compliance
• Other Administrative duties as required to maintain and support office operations

Qualifications:

• Minimumof 5 years of experience in invoicing public and private clients within the Transportation Engineering and Construction Engineering and Inspection Industries.
• Familiarity with Pennsylvania Department of Transportation forms and policies is highly preferred
• Experience with cost plus fixed fee, lump sum, loaded rate/timecard billing
• Proficient in Microsoft Excel, Word, and Adobe Acrobat software
• Knowledge of Microsoft PowerBI is required
• Knowledge of Deltek operating system is preferred (VantagePoint)
• Excellent communication, problem-solving, and organizational skills
• Ability to work independently as well as collaboratively

Requirements

MINIMUM REQUIREMENTS:

• Maintain a valid driver's license with a clean motor vehicle report (MVR) for final consideration
• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members

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