Office Administrator
Innovative Defense Technologies

Job Info

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Description

Background information:

Innovative Defense Technologies (IDT), provider of automated software testing, data analysis, and cybersecurity solutions for complex, mission-critical systems in the US Department of Defense (DOD), is seeking an Office Administrator to be based at our Fall River, MA location.

Overview:

The Front Office Administrator will provide a visible professional presence for visitors and employees, be responsible for the smooth functioning of office operations, and provide administrative support to employees. They will assist with the day-to-day functioning of the office environment, maintain orderly workspaces, and manage company resources to facilitate organizational effectiveness and efficiency. This individual must have a professional demeanor and previous experience providing a high level of administrative support. This is a fully on-site role in Fall River, MA.

All applicants must be able to obtain/maintain an active U.S. Security Clearance.

Responsibilities Include:

• Greet Visitors
• Direct Visitors and Employees to proper resources
• Verify identification and Clearance
• Confirm and Issue Proper Badges
• Assist with Visitor escort
• Assist communications team distributing office notifications
• Distribute mail and provide postage/mailing assistance
• Contact Logistics when incoming shipments arrive
• Ensure outgoing shipments have proper paperwork
• Provides new hire assistance - scheduling first on-site visits and office tours
• Provide general administrative and clerical support
• Inventory, organize, order, and replenish office supplies (copy paper, etc.) & kitchen items (soda, snacks, coffee, etc.)
• Maintain IT inventory and request items for employees as necessary
• Plan office events, monthly luncheons, group lunches/all hands coordination
• Assist with reserving/scheduling seating and conference rooms
• Additional duties, assigned as necessary

Highly Desired Qualifications:

• Associate degree or equivalent
• 2 years of related experience
• Typist

Competencies:

• Excellent Customer Service skills
• Microsoft Office Skills
• Excellent communication and organizational skills
• Thrives in a team environment, but capable of working independently
• Strong sense of ownership, urgency, and drive

EEO Statement:

IDT is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, or any other basis protected by federal, state, or local law.

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