Office Services Coordinator
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a leading law firm located in Midtown Manhattan is seeking to hire a Temporary to Permanent Office Services Coordinator. You'll play an important role in providing copy, print, binding, shipping, and other operational support to our attorneys and staff in our New York office. The ideal candidate will be a hardworking professional able to undertake a variety of office support tasks and work diligently under pressure while contributing to a positive and productive work environment. This work requires a general knowledge of office machines and procedures, attention to detail, and good organizational skills as you will be collaborating and coordinating tasks with other team members and colleagues. This role is 5 days a week on site with the hours being from 11am-7pm and will begin ASAP.

Responsibilities:

• Conduct print and copy jobs
• Assemble binders of legal documents
• Prepare FedEx, UPS, and USPS packages and letters for mailing and deliver to shipping repositories as necessary
• Maintain the office copy machines and printers: Refill with toner and paper, and place service calls when necessary
• Ensure the office services room is well-stocked and organized
• Coordinate messenger service
• Handle in-office mail and package distribution
• Assist with general office and facilities needs
• Occasionally assist with heavy lifting to transport boxes of materials and supplies within the office

Required Qualifications:

• Ability to prioritize various tasks in a fast-moving environment
• Ability to work afternoon to evening hours (11:00am-7:00pm daily)
• Solid communication skills, both verbal and written
• Ability to lift at least 50 pounds
• Friendly and cooperative personality
• Quick learner and detail-oriented
• A team player with a customer service mindset and who is eager and willing to assist others
• Experience with Microsoft Office products (primarily Outlook and Word)

Preferred Qulaifications:

• Experience with Konica Minolta C4080 and Ricoh Pro C210s printers
• Experience with Fiery Command workstation, SharePoint, and Mimecast
• Bachelor's degree preferred

Compensation:

• 50k, hourly in line

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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