Office Support Associate - Veterinary Medicine Administration
University of Illinois

Job Info

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Office Support Associate - Veterinary Medicine Administration

Vet Medicine Administration

In 2023 Forbes ranked the University of Illinois Urbana-Champaign as #9 among all US public colleges, on the basis of return on investment, student success, student debt, and alumni leadership and influence. Only one other campus featuring a veterinary college ranked above Illinois.

Job Summary
Under general supervision from the Associate Dean, Associate Director, Assistant Directors and Office Manager, provide clerical duties in the College of Veterinary Medicine Office of Advancement.
Duties & Responsibilities

Program Support

• In charge of maintaining the Companion Animal Memorial Fund. This includes processing memorial cards by entering data, formatting, proofreading, assembling, and mailing cards. Maintaining 4D database as well as preparing and distributing monthly statements for the Companion Animal Memorial Fund veterinary clinics.

Office Support

• Greets visitors to the Office of Advancement in a professional, welcoming, and helpful manner.

• Performs reception duties for the office, such as answering telephones and directing calls to appropriate staff members. Personally handles routine matters with initiative and clarity.

• Sorts and distributes incoming mall designated for the Office of Advancement, Dean's Office, Office of Public Engagement, and Office Research and Advanced Studies.

• Creates, updates, revises, and retrieves files, which may include confidential materials. Files electronic documents appropriately under the supervision of the Assistant Dean, Associate Directors and Assistant Director.

• Types correspondence (original text and form letters) and special projects as requested by Assistant Dean and Associate Directors and Assistant Director. Copies and distributes materials as designated.

Other duties as assigned

Additional Physical Demands
Physical demands are those which are normally associated with general office work performed in a secretarial position. Position may occasionally involve light lifting and errands. Because of the location within the Veterinary Medicine complex, persons may experience allergy discomfort from animal dander, hay and straw.
Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling eighteen (18) months from the categories below:
   1. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
   2. Work experience performing office/clerical activities, including the use of computer systems.

Knowledge, Skills and Abilities

• Reliability with a strong work ethic

• Ability to carry out instructions

• Accuracy and attention to detail

• Ability to maintain confidentiality

• Ability to work well and communicate effectively with a wide variety of people and personalities

• Ability to work both independently and as a member of a team

• Ability to work efficiently and effectively with frequent interruptions

• Working knowledge of Word Office Suite, Word Perfect, TED, 4D, and other software programs

• Working knowledge of University policies and procedures

Appointment Information

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 5/6/2024. The entry level rate for this position is $18.924/hour. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on October 18, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Laura Smith lssmith@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1027149
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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