Staff Assistant
Valencia College

Job Info

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Position Number:

SE0153.00000

Position Title:

Staff Assistant

Job Type:

Staff

FT/PT:

Full-Time

Employee Class Description:

C2-Staff (ed. support)

General Position Description:

Responsible for general clerical and secretarial duties within a college department. Functions as office receptionist and answers questions pertinent to the department. Maintains office/ supervisor's calendar. Works under general supervision within a college department.

Grade:

2021

Exemption Status:

Non-Exempt

Posting Number:

S2823P

Location(s):

Orlando, FL 32811 - West Campus

Proposed Work Schedule (Please note hours subject to change based on business needs):

Monday-Friday: 8:00am-5:00pm

Number of Vacancies:

1

Posting Start Date:

10/02/2024

Open Until Filled:

Yes

Quicklink for Posting:

https://valenciacollege.peopleadmin.com/postings/37005

Salary Range:

$33,800 per year

Description of Job Function:

1. Produces large volumes of typing and correspondence, filing, and general secretarial duties in support of departmental clerical activities.

Description of Job Function:

2. Processes incoming and outgoing mail for department.

Description of Job Function:

3. Answers telephone, refers calls, and takes messages for department staff.

Description of Job Function:

4. Types, edits, and prepares routine correspondence, documents, and reports.

Description of Job Function:

5. Maintains current files for the department, including files for internal and external correspondence.

Description of Job Function:

6. Maintains calendar and appropriate schedules for department; follows up on routine matters and reminds department staff of appointments, meetings, etc.

Description of Job Function:

7. Schedules/reserves boardrooms, prepares for meetings as directed.

Description of Job Function:

8. Maintains stock of forms and orders clerical supplies for department when needed.

Description of Job Function:

9. Functions as office receptionist.

Description of Job Function:

10. Operates standard office equipment as needed to perform tasks.

Description of Job Function:

11. Performs other duties as assigned.

Drivers License Requirement:

Not Applicable

Required Minimum Education:

High school diploma or general education degree (GED).

Other Required Qualifications:

Experience in a secretarial/clerical position.

Advanced secretarial training.

A demonstrated commitment to diversity.

Must be able to perform all of the essential functions of the job with or without reasonable accommodation

Knowledge, Skills and Abilities:

Proficiency using functions of operating system and software used in department (i.e. Windows, WordPerfect, etc.)

Ability to use typewriter and office machines.

Strong communication skills over the phone, in person, and in writing.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

General Working Conditions:

This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

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