Temporary Program Coordinator
University of Pennsylvania

Job Info

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Temporary Program Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title
Temporary Program Coordinator

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
Temporarily provide administrative support to Principal Investigators, Directors, and members of Clinical Cell and Vaccine Production Facility (CVPF), Translational and Correlative Studies Laboratory (TCSL), Product Development Laboratory (PDL), and Human Genome Editing Laboratory (HGEL) and The Center for Cellular Immunotherapies (CCI) at the University of Pennsylvania. Duties include keeping calendars for Principal Investigators (PI's) and Directors, arranging meetings/interviews, taking minutes for meetings, maintaining document records, data collection, coordination of progress reports, coordinating travel arrangements (internal and external, providing schedules), submitting expense reports, maintaining current NIH and Penn CVs/biosketches. South Pavilion 9th floor coordination and organization which includes: mail and shipping supplies, office supplies, office equipment, conference rooms and cafe areas, CVPF, TCSL, PDL and HGEL website maintenance. Acting as a liaison between CVPF, TCSL, POL, HGEL and The Center for Cellular Immunotherapies. Supporting labs with receiving deliveries and inventory. This position assures the smooth operation of CCI's day-to-day business and administrative needs.

Job Description

Provide administrative support to the Clinical Cell and Vaccine Production Facility quality assurance program. In the Clinical Cell and Vaccine Production Facility quality assurance program, robust documentation management and quality compliance plays a critical role as the CVPF adheres to GLP and GMP standards and is accredited by the Foundation for the Accreditation of Cellular Therapy. This position includes documentation management and verification which includes ensuring the efficient retrieval, filing, and organization of critical and sensitive patient and clinical manufacturing and analytic documentation. This also includes assigning, and maintaining Eternal Report, and CVPF Correspondences. Here, a multi-pronged approach is followed: Executed Batch Records
(EBRs) are scanned and electronically archived on the CVPF Controlled Shared Drive for easy access and retrieval. Additionally, paper copies of EBRs are meticulously organized in designated cabinets for physical reference. To ensure long-term record retention and compliance, the program facilitates the secure shipment of a portion of these documents to an off-site storage facility. This comprehensive system of Good Documentation Practices guarantees the integrity and accessibility of vital batch documentation, fostering a data-driven quality assurance environment.
This is not a hybrid eligible position. This position will be on site 5 days a week, 8am-5pm.

Qualifications:

• Bachelor's degree with 2-3 years of progressively responsible administrative experience working at the executive level required or an equivalent combination of education and experience.
  
• Excellent organizational and interpersonal skills needed.
  
• Strong oral and written communication skills essential.
  
• The successful candidate will possess exceptionally sound judgment, be highly organized, and have both a results orientation and a service orientation. The position requires strong initiative with the capacity to exercise discretion in working with highly confidential and sensitive matters. A systems thinker with a results orientation is needed for success in this role. Demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office (Word, Excel, Power Point, and Outlook) and the ability to effectively utilize the Internet, as required. Strong PC skills in MS Office needed. Must have the ability to thrive in a fast-paced environment with competing deadlines and multiple priorities. Knowledge of University policies and procedures desired.
  

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$7.25 - $28.50 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Smilow-Center-for-Translational/Temporary-Program-Coordinator_JR00098748-1









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