Undergraduate Academic Advisor - Department of Physics
University of Illinois

Job Info

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Undergraduate Academic Advisor
Department of Physics

The Grainger College of Engineering
University of Illinois Urbana-Champaign

The Department of Physics in The Grainger College of Engineering seeks applicants for an Undergraduate Academic Advisor position. Reporting to the Associate Head of Undergraduate Programs in the Department of Physics, this position will provide academic advising and coordination of student services to support the personal, academic, recruitment and professional development of Physics undergraduate students. The Department of Physics is a world leader in experimental, theoretical, and computational physics research. Over the last year, our undergraduate program has expanded, with increased enrollments and the creation of a new CS+Physics degree. This position will allow us to meet the increasing needs of our majors. Please visit our website to learn more about the department. https://physics.illinois.edu/ .

Duties and Responsibilities:

Advising
• Advise undergraduate students pursuing Physics, CS+Physics, and Physics+DS degrees on program requirements.
• Interpret departmental, college, and university information, procedures, policies, and academic requirements.
• Advocate on behalf of students who are experiencing personal difficulties and work in partnership with the Grainger College Engineering and other resources on campus to develop viable plans for completion.
• Provide advice and assistance to incoming first year and transfer students during new student registration through in-person and online advising in coordination with the Grainger College of Engineering.
• Maintain schedule of academic advising appointments, coordinate with Senior Advisor during drop-in advising throughout the academic year, adapting during high-peak times to meet student demand.
• Record and maintain detailed records for all students; utilize DARS, Banner, UGradRecs, and other related systems.
• Create a welcoming environment inclusive of students from diverse backgrounds.
• Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).
• Make referrals to appropriate campus and academic support resources, extracurricular activities, workshops and trainings, and other services within and outside of the college.
Student Recruitment and Engagement
• Facilitate and create relevant programming for undergraduates and special events (end of term appreciation events, welcome events, etc.)
• Work with Coordinator of Undergraduate Recruitment and Placement to plan and attend commencement ceremonies. Work may include: seating charts, signage, program, communications with students, and coordination with Department Head office on post commencement reception.
• Visit with prospective and admitted students and their parents to discuss the undergraduate programs, student opportunities, and resources available for students in the Department of Physics and the Grainger College of Engineering.
• Attend Grainger Engineering events for prospective and admitted students and parents and represent Physics in promoting the department's bachelor's degree programs.
• Assist with campus visit days for prospective and admitted students and parents, including a short presentation and Q&A session.
• Assist with Physics degrees convocation ceremonies, including supplying pending degree lists.
• Travel occasionally for recruitment and programming purposes.
  
  Administrative
• Assume additional appropriate related undergraduate program duties to further the mission of the Department.

Minimum Qualifications:

• Bachelor's degree
• 1 year of experience in academic advising, career advising, or student coaching/mentoring.

Preferred Qualifications:

• Master's degree in a related field (Higher Education, Social Sciences, Student Affairs)
• 3 years of experience in academic advising, career advising, or student coaching/mentoring
• Experience working directly with undergraduate students in higher education
• Familiarity with the physical sciences or related fields

Knowledge, Skills, and Abilities:

• Strong customer service skills and communication skills
• Strong work ethic with the motivation to help and guide others
• Ability to working collaboratively within a team setting
• Ability to learn and disseminate detailed information
• Ability to work an adjusted work schedule and/or work outside of the normal work hours
• Ability to travel occasionally for recruitment and programming purposes

Appointment Information

This is a full-time academic professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Employees hired into this position will be expected to work onsite on a full-time basis. The previously determined salary range for this position was $45,000 to $55,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Work authorization is not available for this position.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on October 16, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Stephanie Swearingen, sswearin@illinois.edu . For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1026819
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu

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