University Academics Programs & Services Senior Program Coordinator - Hybrid
University of Illinois

Job Info

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University Academics Programs & Services Senior Program Coordinator - Hybrid

Academic Programs and Services

(Sponsorship for Work authorization is not available for this position.)

Job Summary
Independently perform highly specialized management duties for the Senior Director for Academic Programs and Partnerships (AVPAPP), particularly as pertains to the planning and administration of the University-wide Scholarships Program. Coordinate, with discrete responsibilities, the University System-led recruitment events such as the Salute to Academic Achievement, an outreach event to underrepresented prospective students; the Salute to Illinois Scholars event; and Shin Humanitarian Award. This position requires the employee to be involved, knowledgeable, and proficient in every significant organizational and technical activity of the office, functioning independently and as part of a team, with the ability to troubleshoot, innovate, delegate, and make day-to-day departmental decisions. Supervise UAPS office support staff member, student worker, and extra help as needed.

Duties & Responsibilities

• Manage annual budgets and application, selection, and notification process for multiple university-wide and corporate scholarships utilizing the UI Foundation (UIF) fund report.
• Co-Facilitate the planning, logistical arrangements, and coordination of System Office-led events such as: the annual Salute to Academic Achievement (SAA) events for 450+ high school seniors and their parents, the Shin Humanitarian Award, and new System-led initiatives as appropriate. Lead the Salute to Illinois Scholars (SIS) event for approximately 450 high school seniors and their guests. Coordinate the acquisition of student names through College Board, ACT, or other sources and the invitation process including serving as the main point of contact with printing and mailing services.
• Manage the on-line RSVP and registration process and maintain online event database. Organize data collection, materials distribution, and report preparation for event planning committee meetings held throughout the year and maintain historical information. Answer questions as they arise during registration period from high school counselors, students, parents, college fair participants, UI System university's staff, and partner institutions' staffs.
• Supervise one office support staff member and a student intern. Also manage one or more temporary workers during program events, plus provide guidance to staff on day of event tasks.
• Miscellaneous - Attend public or internal university events to perform functions such as advance preparation of meeting rooms and greeting and registering attendees; approve office supplies orders and expense reports as needed using I-Buy and Chrome River systems; other duties as assigned, including being familiar with the duties of the other office staff to assist as necessary.

Minimum Qualifications

1. Bachelor's degree.
2. A total of one (1) year (12 months) in education, training, and/or work experience in higher education admissions and/or with academic advising programs. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications

Preferred:
1. Three years' experience working in higher education, particularly in Illinois and at the University of Illinois in admissions and academic advising programs.
2. Experience in project management and event planning in higher education

Knowledge, Skills and Abilities

• 1. Knowledge of the system of higher education in Illinois and the state's transfer arena
• 2. Proficient oral and written communication skills, including the ability to work with staff and clients to communicate the purpose and status of various projects and components and demonstrated experience in presentation to diverse audiences up to executive level.
• 3. Excellent organizational skills and ability to multi-task to meet deadlines.
• 4. Ability to develop goals and plans to prioritize, organize, and accomplish work.
• 5. Ability to work effectively with staff, the public, and outside constituency groups.
• 6. Social Media skills.
• 7. Proficiency with Microsoft Office Suite. Familiarity and proficiency with Web maintenance software (e.g., Dreamweaver, InDesign) and with database tools (e.g., Microsoft Access), a plus.
• 8. Ability to maintain multiple databases, e.g. for recruitment events and scholarships. Able to share data with appropriate university entities while maintaining confidentiality (e.g. U of I Box, PEAR).
• 9. Knowledge and adherence to data confidentiality and security guidelines, including FERPA.
• 10. Knowledge of: Banner with specific proficiency in student and financial data; Departmental Awards Web system (DAWS); University of Illinois Web Tools; UIF Online.
• 11. Occasional overnight travel is required.

Appointment Information

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after 11/8/2024. System Office jobs such as this one are not eligible for the Referral Program. Salary range is $65,000-$70,000, salary is competitive and commensurate with qualifications and experience, while also considering internal equity. It is not typical for an individual to be offered a salary at or near the top of the full range for a position.

Sponsorship for Work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Sunday, December 8th, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bree Smith at cbsmith@uillinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1027892
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu

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